Move-in Experience Designer
Design seamless move-in and move-out experiences for your coliving property. Get checklists with task assignments, timelines, and workflows.
Move-in Checklist
7 days before to 7 days after
26
Total Tasks
18
Operator
3
Resident
0/26 completed
📋 Pre-Arrival
Send welcome email with move-in details
Include move-in date, time, address, contact person, and what to bring.
Share digital welcome pack
House rules, WiFi info, local area guide, emergency contacts, community channel invite.
Prepare room and common areas
Deep clean room, check all furniture and fixtures, test appliances.
Review and sign lease agreement
Ensure all terms are clear and both parties have signed copies.
Collect security deposit and first month rent
Verify payment has cleared before move-in day.
Set up digital access credentials
Create smart lock codes, app access, and building entry permissions.
🏠 Move-in Day
Meet and greet resident
Welcome the new resident in person. Offer to help with luggage.
Complete room condition inventory
Walk through the room together, document condition of walls, floors, furniture, fixtures.
Take timestamped photos of room
Photograph every wall, floor, ceiling, furniture item, and any existing marks/damage.
Test all room fixtures
Check lights, outlets, locks, windows, blinds, heating/AC, and water (if en-suite).
Hand over keys and access items
Document all keys, fobs, remote controls, and access codes provided.
Sign inventory checklist
Both parties sign the completed room condition inventory.
Unlock Full Checklist
Get all phases, assignee tracking, and downloadable PDF.
🗺️ Property Tour
Tour common areas
Walk through kitchen, living room, and all shared spaces. Explain usage rules.
Show emergency exits and safety equipment
Point out fire exits, extinguishers, first aid kit, and emergency assembly point.
Explain waste and recycling system
Show bin locations, recycling rules, and collection schedule.
Kitchen orientation
Show assigned storage space, shared equipment, cleaning expectations.
Laundry facilities orientation
Show machines, detergent, scheduling system (if any), and rules.
👥 Community Integration
Introduce to existing residents
Facilitate introductions to current housemates. Consider a welcome coffee/dinner.
Add to community channels
Add resident to WhatsApp group, Slack, or community app.
Share community calendar
Inform about upcoming events, regular activities, and how to suggest events.
Provide local area guide
Share recommendations for nearby restaurants, shops, transport, and activities.
Schedule check-in call
Set a reminder to check in with the new resident after 1 week.
📄 Documentation
Collect emergency contact information
Get name, phone, email, and relationship of at least 2 emergency contacts.
House rules signed acknowledgment
Resident signs confirming they have read and understood all house rules.
File all documents securely
Store lease, inventory, photos, and signed documents in resident folder.
Update occupancy records
Update your PMS or spreadsheet with new resident details.
Frequently Asked Questions
Why is the move-in experience important in coliving?
What should a coliving move-in checklist include?
How should I handle move-out in coliving?
What tasks should the operator vs resident handle?
How long should the move-in process take?
Need Help Designing Your Resident Experience?
Our team helps coliving operators create exceptional move-in experiences that boost retention.